Meadow Vista Homeowners Association

Elections for Board Members will be held at the Annual Meeting scheduled for May 21, 2012 (meeting begins at 7:00 PM, registration begins at 6:30 PM) at the Clubhouse...if you want to run for an office, and haven't completed the necessary paperwork (which was mailed to you a few weeks ago)...there is still time...Contact Ken (our property manager) at City Properties 602 437.4777. All paperwork must be submitted no later than Thursday, May 19, 2012!!

MEADOW VISTA HOA
“Regular Session”

March 19, 2012

Meeting called to order at: 6:45 PM

Attendance:
Lane Smith…President…Present
Brock Everly…Vice President…Absent
Nancy Valletta…Secretary…Present
Lorelei Delaney…Treasurer…Present
Scott Alexander…Member at Large…Present
Ken Falltrick…Community Manager, CPMC…Present

Meeting Minutes:

Motion was made by Lane and seconded by Lorelei to approve minutes from the previous meeting of February 20, 2012 with the correction that the word “Financial” replaces the word “management” in the approved motion for the financial report. Motion passed unanimously

Management Report: Motion to accept the management report was made by Lane, seconded by Lorelei, passed unanimously.

Financial Report: Motion to accept the financial report was made by Lane, seconded by Scott, passed unanimously.

Old Business: Motion was made by Lane, seconded by Nancy, approved unanimously to accept the bid dated 3.8.2012 in the amount of $900.00 from Dove Enterprises to replace/repair the damaged concrete/handicap ramp in from of the clubhouse.
The bid for granite around the tot lots and other surrounding areas in the amount of $4481.75 was tabled until the fall (October 2012)

New Business: Motion was made by Lane, seconded by Scott, approved unanimously to accept the bid from Caretaker Landscape (dated 2.28.2012) in the amount of $2790.00 to aerate all turf areas and apply Maxi-Cal soil amendment.

Motion was made by Lane, seconded by Scott, approved unanimously to send , on a quarterly basis, “reminder” post cards to all homeowners for upcoming HOA meetings

Nancy mentioned that there are upcoming HOA classes being offered to anyone (not just board members but homeowners as well), by the Leadership Centre. Information will be on the website.

Lorelei mentioned that homeowners and tenants are concerned for the darkness on Meadow Mist and would like to put up lights…Ken said there is a County Dark Light Rule…and would need to have approval from the county to add any lights that would affect the “atmosphere”…however, carriage lights on the garage and certain types motion lights are not a problem.

Lane mentioned that the roads need to be chip sealed again and discussion was made to have speed bumps put in at the same time the streets are resealed. Ken will get 4-5 bids for this. We will also need proper signage for speed bumps.

Architectural Requests: Lot 29 painting house and trim… approved
Lot 29 security door… approved

Homeowner Forum: Recycling Company has gone out of business… recycle cans are on the streets waiting for final pick up. No one is sure of the date for pick up, but asked that letters not be sent, as homeowners have no control as to the pickup date. No letters will be sent.

Next Meeting:
The next “regular session” Board meeting is scheduled to be held at 6:45 PM, Monday, April 16, 2012 at the Meadow Vista Clubhouse.

Adjournment:
Adjourned Regular Session at: 7:33 PM

Respectfully submitted by:
Nancy Valletta, Secretary

Approved 4.16.2012…with no changes

The Queen Creek HOA Academy, presented by the Leadership Centre and the town, will focus on responsibilities of homeowner associations and HOA leadership.

BACKGROUND

Classes are free for residents of Queen Creek, Apache Junction, Gilbert and Chandler, and $10 for others. Classes are from 6 to 8:30 p.m. at the Queen Creek Library, 21802 S. Ellsworth Road. Space is limited, and registrations are available at www.theleadershipcentre.org or 480-420-8521.

UPCOMING CLASSES

March 28: HOA 101 explores HOA structure, obligations, committees and vendors.

April 4: Legal Aspects of HOAs features community association attorneys on the creation and enforcement of CC&Rs, legal jurisdictions, obligations and homeowners' rights.

April 11: Budgets, Financial Statements and Reserve Studies covers fiduciary responsibilities, reserve amounts, budgets and audits.

OTHER CLASSES

April 18, Codes, Covenants & Restrictions; April 25, How to Conduct Successful & Peaceful Meetings, which covers Robert's Rules of Order, creating an agenda, keeping minutes, establishing ground rules, and how to address conflict and security issues; May 2, Selecting a Management Company & Other Vendors.

FOR MORE INFORMATION CONTACT WWW.THELEADERSHIPCENTRE.ORG OR 480 420.8521

MEADOW VISTA HOA
“Regular Session”

February 20, 2012

Meeting called to order at: 6:46 PM

Attendance:
Lane Smith…President…Absent
Brock Everly…Vice President…Present
Nancy Valletta…Secretary…Present
Lorelei Delaney…Treasurer…Present
Scott Alexander…Member at Large…Absent
Ken Falltrick…Community Manager, CPMC…Present

Meeting Minutes:

Motion was made by Brock and seconded by Lorelei to approve minutes from the previous meeting of January 16, 2012. Motion passed unanimously.

Management Report: Motion to accept management report was made by Brock, seconded by Lorelei passed unanimously.

Financial Report: Motion to accept management report was made by Brock, seconded by Lorelei passed unanimously.

Old Business: Motion was made by Brock, seconded by Nancy, approved unanimously for Caretaker Landscape proposal to remove dirt from bottom of retention pond, etc. in the amount of $1343.75, to be paid out of the reserve account.

Proposal from Caretaker Landscape for handicap ramp in the amount of $1040.00 was tabled pending Ken to provide quotes from other vendors.

Proposal from Caretaker Landscape for granite at playground area in the amount of $4481.75 was tabled pending quote to be resubmitted with details of labor cost, etc. and Ken to obtain quotes from other vendors.

New Business: Lorelei would like to have a community event, using the City Property Trailer. Ken said the trailer is booked through the end of the year. He will find out when we can book it for next year with details as to how to reserve the trailer. He stated he didn’t know how far in advance it can be booked. Ken also stated it is not available the months of June-September, or December, all other months the trailer is available.

Nancy requested reminder cards for HOA meetings be mailed, board will discuss this at the next meeting when all board members are present. Nancy also requested that board packets be available earlier than the day of the board meeting (as to prepare for the meetings). Ken said he tries to make them available 3-5 days prior to the meeting.
Nancy requested that copies of all current insurance policies be provided to board members. Ken said he would email them to the board, as they have been renewed.

Architectural Requests: none

Homeowner Forum: request for reminder notices to be mailed. Board was thanked for their work as board members.

Next Meeting:
The next “regular session” Board meeting is scheduled to be held at 6:45 PM, Monday March 19, 2012 at the Meadow Vista Clubhouse.

Adjournment:
Adjourned Regular Session at: 7:22 PM …

Respectfully submitted by:
Nancy Valletta, Secretary

Approved 3.19.2012 with the following correction:
Financial Report: Motion to accept Financial report was made by Brock, seconded by Lorelei passed unanimously

Homeowners, a neighbor of ours within the community had their vehicle stolen overnight (3/13). If you happen to obtain any information regarding anyone that has been lurking around in our neighborhood that doesn't live here, or witness suspicious activity at any hour, please take a moment to report it to the Sheriff's office. Thank you.

MEADOW VISTA HOA
“Regular Session”

Monday January 16, 2012

Meeting called to order at: 6:45 PM

Attendance:
Lane Smith…President…Absent
Brock Everly…Vice President…Present
Nancy Valletta…Secretary…Present
Lorelei Delaney…Treasurer…Present
Scott Alexander…Member at Large…Present
Ken Falltrick…Community Manager, CPMC…Present

Meeting Minutes:

Motion was made by Brock and seconded by Lorelei to approve minutes from the previous meeting of December 19, 2011. Motion passed unanimously.

Management Report: Motion to accept Management Report was made by Brock seconded by Scott passed unanimously

Financial Report: Motion to accept financial report was made by Brock seconded by Lorelei, passed unanimously

Old Business: None

New Business: Luther Moorhead, Fire Protection Manager from Rural Metro (480 627.6414 office), made a presentation informing the board and attending residents of the importance of having a contract with Rural Metro Fire Department., and explained how the service operates.
Rural Metro Contract presented…Motion to accept the contract presented by Rural Metro Fire Department($1068.87) was made by Brock and seconded by Nancy passed unanimously
Proposal for landscaping ($5826.00) around multipurpose court, granite and dirt to be spread around parking areas, playgrounds, and around clubhouse, tabled until Ken is able to get an itemized breakdown of supplies and labor.
Motion was made by Brock, and seconded by Nancy, approved unanimously to approve the previous proposal from Caretaker Landscaping (under $1300.00) for landscaping around multipurpose court only. This is to be completed immediately.
Motion was made by Brock and seconded by Scott, passed unanimously to table the proposal from Caretaker Landscaping ($1040.00) regarding the repair of the handicap ramp until next month, allowing Board members to have time to inspect the situation and make a decision as to how to proceed
Motion was made by Brock and seconded by Nancy to accept the Caretaker Landscaping proposal for plant replacement in the amount of $497.10…work to be scheduled for March or April

Nancy made a request that Ken get confirmation from the insurance company that the Workers Compensation policy currently in place and scheduled to be renewed on 2.1.2012 does in fact cover the volunteers of the Board. There is concern that the state of AZ may not be included in the endorsement that states volunteers are covered, but does not list Arizona as a scheduled state for coverage.
Nancy also requested a copy of the underwriting decision regarding the fire insurance coverage be provided to the board members, and also that all insurance policies being renewed for 2.1.2012 also be provided to the board. Ken will email this information to the board.

Architectural Requests: Lot 40 approved

Homeowner Forum: Discussion regarding Rural Metro possibly having one contract with Meadow Vista HOA as opposed to each individual homeowner subscribing independently…this will be reviewed at a later date...
Delinquent account questions were asked and answered…
Discussion as to whether our HOA insurance policy is enough coverage in the event of a catastrophic loss…this also will be reviewed at a later date and prior to the next insurance renewal

Next Meeting:
The next “regular session” Board meeting is scheduled to be held at 6:45 PM, Monday, February 20, 2012 at the Meadow Vista Clubhouse.

Adjournment: 8:35 PM
Adjourned Regular Session at:

Respectfully submitted by:
Nancy Valletta, Secretary

Minutes approved with no changes
2.20.2012

MEADOW VISTA HOA
“Regular Session”

December 19, 2011

Meeting called to order at: 6:48 PM

Attendance:
Lane Smith…President…Present
Brock Everly…Vice President…Absent
Nancy Valletta…Secretary…Present
Lorelei Delaney…Treasurer…Present
Scott Alexander…Member at Large…Present
Ken Falltrick…Community Manager, CPMC…Present

Meeting Minutes:

Motion was made by Lane and seconded by Nancy to approve minutes from the previous meeting of November 21, 2011 & December 17, 2011 Motion passed unanimously with the following correction:
“Ken was absent due to vacation” (Nov 21, 2011 minutes)

Management Report: Ken will be getting bids for landscaping around the multipurpose court (some areas need to be filled in with granite since the court has been completed).

Financial Report: Given by Ken…Motion to accept by Lane, seconded by Scott…motion passed unanimously

Old Business: None

New Business: The Board approved the new “Resolution to Authorize Form”. Motion was made by Lane, seconded by Lorelei…motion passed unanimously.

HOA insurance policy renewal: Motion was made by Lane and seconded by Scott to: accept the renewal while Ken receives official documents for fire damage without a local fire department contract in place. Board will discuss and make a decision regarding purchasing a fire contract at the January 2012 regular meeting. Motion passed unanimously.
Concern was brought up by Nancy that the HOA has not contracted with Rural Metro (or any other fire department) to provide necessary fire/medical coverage. In the event of fire or medical service by Rural Metro (the district that handles calls for this area) the concern is that without the contract being in place, the cost could be exorbitant to the HOA and members of the community, and insurance is not required to pay these fees, since we have no contract in place for fire service.

After discussion to have all homes (in good financial standing) be allowed to participate in the Christmas Light Contest (not just homeowners, but also those who rent homes in the community)…the awards were given to the following:

1st Place: Lot 94
2nd Place: Lot 18
3rd Place: Lot 5

Honorable Mention: Lots…212, 164, 159, 126, & 34

Architectural Requests: Lot 160 approved

Homeowner Forum: Concerns continue regarding speeding in the neighborhood, speed bumps seem to be needed. When the roads are resurfaced, bids will be requested to include speed bumps. Concerns were also mentioned that people are continuing to park inappropriately in their yards.,(causing ruts in the yards) parking too close to the fire hydrant, etc

Praise was given for the multi-purpose court…it’s a positive addition to our community.

Next Meeting:
The next “regular session” Board meeting is scheduled to be held at 6:45 PM, Monday January 16, 2012 at the Meadow Vista Clubhouse.

Adjournment:
Adjourned Regular Session at: 8:00 PM

Respectfully submitted by:
Nancy Valletta, Secretary

APPROVED 1.16.2012

In case you haven't had the opportunity to see it...our new multi-purpose court is finished. It appears that a lot of people are already enjoying this new amenity to our community. Please stop by and take a look...it's beautiful!

MEADOW VISTA HOA
“Regular Session”

November 21. 2011

Meeting called to order at: 6:48 PM

Attendance:
Lane Smith…President…Present
Brock Everly…Vice President…Present
Nancy Valletta…Secretary…Present
Lorelei Delaney…Treasurer…Absent
Scott Alexander…Member at Large…Present
Ken Falltrick…Community Manager, CPMC…Absent

Meeting Minutes:

Motion was made by a Lane and seconded by Brock to approve minutes from the previous meeting of October 17, 2011, with the correction that regular session adjourned at 7:55 pm Motion passed unanimously.

Management Report:

Motion made by Lane and seconded by Brock to accepted management report as presented. Motion passed unanimously

Homeowner Forum:

There is an ongoing concern regarding speeding in the neighborhood, also concern that homes, and yards are not being properly maintained i.e. trash in front yards and trash cans not being kept behind fences

Architectural Requests:

Lot 100 approved new door with contingency that color scheme matches home

Old Business:

Update on multi-purpose court… the target date for completion is December 21, 2011

New Business:

Bid from Caretaker Landscaping to remove river rock and dirt from NW corner of community and replacing with new river rock was tabled until spring. Motion made by Lane seconded by Brock. Motion approved unanimously.

Motion was made by Lane and seconded by Brock to install a wrought iron cover over the pool equipment area (to help stop vandalism). Dave Dalton will be contracted for this job. Motion approved unanimously

Christmas lighting contest will be judged on Saturday, December 17, 2011 at 6:00 PM
Winners will receive: Gift cards…1st place $75.00, 2nd place $50.00 3rd pace $25.00

Next Meeting:

The next “regular session” Board meeting is scheduled to be held at 6:45 PM, Monday, December, 19, 2011 at the Meadow Vista Clubhouse.

Adjournment:
Adjourned Regular Session at: 7:20 PM

Respectfully submitted by:
Nancy Valletta, Secretary

Approved Dec 19, 2011 with the following corrections

“Ken was absent due to vacation” (Nov 21, 2011 minutes)