Meadow Vista Homeowners Association

MEADOW VISTA HOA
“Regular Session”

December 19, 2011

Meeting called to order at: 6:48 PM

Attendance:
Lane Smith…President…Present
Brock Everly…Vice President…Absent
Nancy Valletta…Secretary…Present
Lorelei Delaney…Treasurer…Present
Scott Alexander…Member at Large…Present
Ken Falltrick…Community Manager, CPMC…Present

Meeting Minutes:

Motion was made by Lane and seconded by Nancy to approve minutes from the previous meeting of November 21, 2011 & December 17, 2011 Motion passed unanimously with the following correction:
“Ken was absent due to vacation” (Nov 21, 2011 minutes)

Management Report: Ken will be getting bids for landscaping around the multipurpose court (some areas need to be filled in with granite since the court has been completed).

Financial Report: Given by Ken…Motion to accept by Lane, seconded by Scott…motion passed unanimously

Old Business: None

New Business: The Board approved the new “Resolution to Authorize Form”. Motion was made by Lane, seconded by Lorelei…motion passed unanimously.

HOA insurance policy renewal: Motion was made by Lane and seconded by Scott to: accept the renewal while Ken receives official documents for fire damage without a local fire department contract in place. Board will discuss and make a decision regarding purchasing a fire contract at the January 2012 regular meeting. Motion passed unanimously.
Concern was brought up by Nancy that the HOA has not contracted with Rural Metro (or any other fire department) to provide necessary fire/medical coverage. In the event of fire or medical service by Rural Metro (the district that handles calls for this area) the concern is that without the contract being in place, the cost could be exorbitant to the HOA and members of the community, and insurance is not required to pay these fees, since we have no contract in place for fire service.

After discussion to have all homes (in good financial standing) be allowed to participate in the Christmas Light Contest (not just homeowners, but also those who rent homes in the community)…the awards were given to the following:

1st Place: Lot 94
2nd Place: Lot 18
3rd Place: Lot 5

Honorable Mention: Lots…212, 164, 159, 126, & 34

Architectural Requests: Lot 160 approved

Homeowner Forum: Concerns continue regarding speeding in the neighborhood, speed bumps seem to be needed. When the roads are resurfaced, bids will be requested to include speed bumps. Concerns were also mentioned that people are continuing to park inappropriately in their yards.,(causing ruts in the yards) parking too close to the fire hydrant, etc

Praise was given for the multi-purpose court…it’s a positive addition to our community.

Next Meeting:
The next “regular session” Board meeting is scheduled to be held at 6:45 PM, Monday January 16, 2012 at the Meadow Vista Clubhouse.

Adjournment:
Adjourned Regular Session at: 8:00 PM

Respectfully submitted by:
Nancy Valletta, Secretary

APPROVED 1.16.2012

In case you haven't had the opportunity to see it...our new multi-purpose court is finished. It appears that a lot of people are already enjoying this new amenity to our community. Please stop by and take a look...it's beautiful!

MEADOW VISTA HOA
“Regular Session”

November 21. 2011

Meeting called to order at: 6:48 PM

Attendance:
Lane Smith…President…Present
Brock Everly…Vice President…Present
Nancy Valletta…Secretary…Present
Lorelei Delaney…Treasurer…Absent
Scott Alexander…Member at Large…Present
Ken Falltrick…Community Manager, CPMC…Absent

Meeting Minutes:

Motion was made by a Lane and seconded by Brock to approve minutes from the previous meeting of October 17, 2011, with the correction that regular session adjourned at 7:55 pm Motion passed unanimously.

Management Report:

Motion made by Lane and seconded by Brock to accepted management report as presented. Motion passed unanimously

Homeowner Forum:

There is an ongoing concern regarding speeding in the neighborhood, also concern that homes, and yards are not being properly maintained i.e. trash in front yards and trash cans not being kept behind fences

Architectural Requests:

Lot 100 approved new door with contingency that color scheme matches home

Old Business:

Update on multi-purpose court… the target date for completion is December 21, 2011

New Business:

Bid from Caretaker Landscaping to remove river rock and dirt from NW corner of community and replacing with new river rock was tabled until spring. Motion made by Lane seconded by Brock. Motion approved unanimously.

Motion was made by Lane and seconded by Brock to install a wrought iron cover over the pool equipment area (to help stop vandalism). Dave Dalton will be contracted for this job. Motion approved unanimously

Christmas lighting contest will be judged on Saturday, December 17, 2011 at 6:00 PM
Winners will receive: Gift cards…1st place $75.00, 2nd place $50.00 3rd pace $25.00

Next Meeting:

The next “regular session” Board meeting is scheduled to be held at 6:45 PM, Monday, December, 19, 2011 at the Meadow Vista Clubhouse.

Adjournment:
Adjourned Regular Session at: 7:20 PM

Respectfully submitted by:
Nancy Valletta, Secretary

Approved Dec 19, 2011 with the following corrections

“Ken was absent due to vacation” (Nov 21, 2011 minutes)

The Board toured the neighborhood this past Saturday evening between 6 and 7pm to judge the Christmas lights on all the homes. It is really great to see all those that have decorated their homes for the season! There were even new big displays this year!

The results for the Christmast Light contest will be announced in this evening HOA Board of Directors Meeting between 6:45pm and 8pm. Come see who will be taking the yard signs to post proudly in their front yards!

Thanks to Ken and Laura for putting together a wonderful Saturday evening (October 22,2011)...The music, provided by Rattlecat Junction (rattlecatjunction.com) was wonderful, the food terrific! What a fun evening getting to know our neighbors! Looking forward to more of the same...

MEADOW VISTA HOA
“Regular Session” Minutes

September 19, 2011

Meeting called to order at: 6:37 PM

Attendance:
Lane Smith…President…Present
Brock Everly…Vice President…Present
Nancy Valletta…Secretary…Present
Lorelei Delaney…Treasurer…Present
Scott Alexander…Member at Large…Present
Ken Falltrick…Community Manager, CPMC…Present

Meeting Minutes:

Motion was made by Lane and seconded by Brock to approve minutes from the previous meeting of August 15, 2011 with the amendments added stating that the funds for the renovation of the land in preparation for the multi-purpose court, and funds for the construction of the multipurpose court will be paid from the reserve account. Also, repair of the “tot turf” will be paid with funds from the reserve account. Motion passed unanimously.

Management Report: Motion was made from Lane and seconded by Brock to accept the management report as presented…Motion passed unanimously.

Architectural Requests: None presented

Old Business: Motion was made by Lane and seconded by Nancy to approve the Carpet Cleaning proposal submitted by Chandler Carpet Cleaning (Option 2, with changes made stating price to be $220.00 each cleaning and no requirement for furniture to be cleaned) Motion passed unanimously

Motion was made by Lane and seconded by Brock to accept the bid from O Knight Construction, LLC for the swimming Poor Repair (Drain). Motion passed unanimously.

New Business: Nancy presented legal and other information received from the City Property event, which was held on Sept 15, 2011

Motion was made by Lane and seconded by Brock to accept the New Architectural Form stating that “all projects must be completed within 60 days of the approval notification date”. Motion passed unanimously.

Motion was made by Lane and seconded by Scott to accept the proposal from Tot Lot Maintenance Service to provide quarterly maintenance service. Motion passed unanimously.
Motion made by Lane and seconded by Scott to accept the bid from Tot Lot Maintenance Service to replace the “crawl tube” which is broken. Funds for this will come from the reserve account. Motion passed unanimously.

Motion was made by Lane and seconded by Brock to accept the proposal from Bircher Extermination Services for monthly pest control. Motion passed unanimously. **Note**Bircher will offer monthly pest control service to homeowners who have their homes maintained on the same day that they are in the complex for a fee of $25.00. Homeowner will contact Bircher directly @ 602 861.9800 to make these arrangements.

**The board has requested that all bids for the multipurpose court be resubmitted with all proposals using same specifications.

Homeowner Forum:

Homeowner, Ken Mesch requested that a live band be allowed to perform at the pot luck dinner (which he is sponsoring), scheduled for October 22, 2011 beginning at 5:00 PM …RSVP to potluckRSVP@meadowvistahoa.com
Motion was made by Lane and seconded by Lorelei to allow a live band to perform October 22, 2011 at the clubhouse, and surrounding area. Motion passed unanimously.

Homeowner, Ernie, asked that residents of the community save cans and bring them to him to help offset the planned New Year’s Eve celebration

New Business Continued:

Motion to accept the Resolution of the Board of Directors, as presented, was made by Lane, and seconded by Brock. Motion passed unanimously.

Motion to accept the 2012 budget, as presented, was made by Lane, and seconded by Lorelei. Motion passed unanimously.

Next Meeting:
The next “regular session” Board meeting is scheduled to be held at 6:45 PM, Monday, October 17, 2011 at the Meadow Vista Clubhouse.

Adjournment:
Adjourned Regular Session at: 9:25 PM

Respectfully submitted by:
Nancy Valletta, Secretary

MEADOW VISTA HOA
“Regular Session”

August 15, 2011

Meeting called to order at: 6:45 PM

Attendance:
Lane Smith…President…Present
Brock Everly…Vice President…Present
Nancy Valletta…Secretary…Present
Lorelei Delaney…Treasurer…Present
Scott Alexander…Member at Large…Present
Ken Falltrick…Community Manager, CPMC…Present

NOTE**Prior to starting the meeting, the agenda was changed to move Architectural Requests and Homeowner’s Forum (respectfully) to the end of the agenda, following new business. This will represent the new agenda format.

Meeting Minutes:

Motion was made by Lane and seconded by Brock to approve the original minutes as written by the secretary, from the previous meeting of July 18, 2011 with Ken’s comments to be made during his management report, Motion passed unanimously.

Management Report: Ken made a comment that the pool was closed from July 20 through July 22, 2011 due to a severe chemical treatment being necessary. Ken also mentioned that on the architectural requests from the July 18, 2011 minutes, on Lot 17, there were two request no.’s 13726 & 14729 (13726 was missing from the minutes dated 7.18.2011).
Allied Waste has merged with Republic…all trash cans will be replaced with new cans. Homeowners will be notified via USPS with a beginning target date of 3-4 months.
Motion was made by Lane and seconded by Brock to accept the management report as presented…Motion passed unanimously.

Old Business: None

New Business: The bid to install a backwash drain for the pool was presented from Caretaker Landscape in the amount of $844.50. After discussing this bid, and due to the swim season being almost over, it was determined that we should have 2 more bids before making a final decision. Ken will obtain these bids. It will be re-addressed when new bids are presented.
Quote for the renovation of plants and irrigation lines (in preparation of a multi-purpose court being built) was presented by Caretaker Landscape in the amount of $8478.26. Motion was made by Lane and seconded by Brock to approve this bid and begin renovation so that the “pad” is prepared when the multi-court is ready to be installed. Motion was passed with 4-1vote.
2 quotes were presented for a multi-purpose court from Dave-Band Assoc. $19693.52 (41’x48’ court), and $29592.23 (60’x48’) court. Motion was made by Lane and seconded by Brock to approve the multi- purpose court to be installed…with 2 more bids being obtained by Ken prior to determining who will be awarded the contract.
Motion passed with 4-1 vote.

Quote from Tot Lot Services in the amount of $2688.00 was provided to repair the “tot turf” on the playground. Motion was made by Lorelei and seconded by Brock to accept the quote as presented and repair the “tot turf”. Motion passed unanimously
Quote from Chandler Carpet Cleaning was presented. Motion was made to accept the quote (option two,) as presented with the stipulation that “cleaning of all clubhouse furniture and dining chairs” be removed from the contract. Motion was made by Lane and seconded by Brock. Motion passed unanimously.
It was suggested that the regular meeting minutes be provided to all homeowners through the Meadow Vista HOA Website, once approved…this will begin in the near future.

Architectural Requests: None

Homeowner Forum: All Homeowner’s in attendance had positive comments regarding the multi-purpose court, and are hoping it brings more community events.
Homeowner, Ken Mesch offered to organize a pot luck dinner for the community…he will provide a live band. This will be planned in the near future. Ken presented the concerns of this event without liability insurance, provided by the band, but discussion presented it as a homeowner’s event, not an HOA event. Homeowner will work with Lane for details and set a date
It was also mentioned that there are some boys climbing the fence on Coyote and vandalizing, and stealing (homeowner had his car broken into, and items stolen) from homeowners. Ken suggested he contact the Sheriff and request more patrols

Next Meeting:
The next “regular session” Board meeting is scheduled to be held at 6:45 PM, Monday, September 19, 2011 at the Meadow Vista Clubhouse.

Adjournment:
Adjourned Regular Session at: 8:10 PM

Respectfully submitted by:
Nancy Valletta, Secretary, August 15, 2011

9.19.2011…Minutes approved with the following corrections:

Preparation to land for multi-purpose court and multi-purpose court will be funded with money from the reserve account.

Tot Turf Repair will be funded with money from reserve account

MEADOW VISTA HOA
“Regular Session”

July 18, 2011

Meeting called to order at: 7:15 PM at the Meadow Vista Club House

Attendance:
Lane Smith…President…Present
Brock Everly…Vice President…Present
Nancy Valletta…Secretary…Present
Lorelei Delaney…Treasurer…Present
Scott Alexander…Member at Large…Absent
Ken Falltrick…Community Manager, CPMC…Present

Meeting Minutes:

Motion was made by Lane and seconded by Brock to approve minutes from the previous meeting of June 20, 2011
Motion passed unanimously.
One correction was made to the minutes dated May 16, 2011…the minutes reflect that there were no homeowners present, however there were homeowners present at this meeting.

Management Report:
Pool maintenance has been called, due to pool being green. Pool is on a maintenance schedule of cleaning three (3) times weekly…if it continues to be a problem, maintenance may need to be increased to 4 times weekly.
Motion was made by Lane and seconded by Brock to accept management report. Motion was passed unanimously

Homeowner Forum:
It was mentioned that the lights in the pool area are not working. Ken said he will address this, and call for repair.

Question was asked and addressed regarding making our community gated. It is not an option due to county regulations.

Architectural Requests:
Lot 17 (request # 14729) approved as submitted with contingency that entire addition is of the same material and astatically looks the same from all angles using materials that match, including paint and stucco colors.

Lot 18 (request # 14728) approved to change color of trim on home to dark brown.

Old Business: Allied Waste will be sending letters to homeowners regarding condition of trash containers. It will be up to the homeowner to contact Allied Waste to let them know if a new container is needed/requested.

The Medical Marijuana Addendum (previously approved) was signed by Board President and will be added to community rules.

New Business:

1. Rules governing videotaping and audiotaping of meetings was approved as written with the addition of the following 3 statements.

A. An acknowledgement for of the rules governing the video and audio taping of the meeting will be signed prior to the start of the meeting.

B. Equipment must be set up 15 minutes prior to the star of the meeting.

C. Equipment failure will not warrant a delay or stop in the meeting to address equipment repair needs.

2. It was decided to pursue estimates for a basketball/multi use court…
Bids to be for:
a. moving existing (south) tot lot equipment and incorporating it with the north tot lot, and placing multi-purpose court in location of south tot lot
b. placing multi-purpose court in area between the two tot lots (if space is large enough to accommodate this)
Note**Landscaper will be contacted for bids to accommodate moving any necessary piping and or plants for this project

3. Repairs are needed for the north tot lot…Ken will obtain bids.

4. It was decided that the HOA cannot at this, time plan both a multi-purpose court and shading for the tot lots…shading will be placed on hold for future discussion

Next Meeting:
The next “regular session” Board meeting is scheduled to be held at 6:45 PM, Monday, August 15, 2011 at the Meadow Vista Clubhouse.

Adjournment:
Adjourned Regular Session at: 9:18 PM

Respectfully submitted by:
Nancy Valletta, Secretary, 7.19.2011

Dear Homeowners,

Due to recent spam hits to our Parking Permit request form, it became necessary to require Homeowners to access the request form after they have logged in to the website.

If you have not registered a username, please take a moment to create one now so it is ready when you need it. All new users are manually validated against the member records for the Association. This means, waiting until you need a parking permit could be impacted as validation can take several days.